Content Type: Action Required
Intended Audience: All CACFP Operators
Date: 12/02/2024
Dear Program Operator,
The purpose of this communication is to announce a recent change to the existing procurement resources available in the Download Forms section of the Child Nutrition Information and Payment System (CNIPS).
The U.S. Department of Agriculture (USDA) Food and Nutrition Service (FNS) recently clarified the requirement for State Agencies to incorporate a statement of assurance of nondiscrimination compliance into all template Retailer/Vendor/State/local/subrecipient agency agreements. This requirement is stated in Sections X (A, B) and Appendix B of the USDA FNS Instruction 113-1 which provides guidance to State Agencies regarding Civil Rights compliance and enforcement for their nutrition programs and activities.
To ensure that the CDSS template agreements meet all FNS Instruction 113-1 requirements, CDSS has updated the following template agreements:
- CPU 03 - Interagency Agreement for CACFP
- CPU 04-A - Small Purchase Food Service Agreement (Unitized Meals Only)
- CPU 04-B - Small Purchase Food Service Agreement (Food Products Only)
- CPU 05-A - Small Purchase Consulting Services Agreement
- CPU 19-A - Formal Purchase Food Service Agreement (Unitized Meals Only)
- CPU 19-B - Formal Purchase Food Service Agreement (Food Products Only)
- CPU 20 - Formal Purchase Request for Proposal (RFP) Unitized Meals Only
All CACFP operators should review the updated template agreements and refer to these templates for all future procurements.
The Download Forms section of the CNIPS includes other resources related to procurement activities; these resources, provided by the Community Procurement Unit (CPU), are optional and are intended to assist program operators with navigating procurement in the CACFP. If your organization uses a different contract format, it must comply with FNS Instruction 113-1 regarding the inclusion of a nondiscrimination statement, as applicable. For information on other requirements for procurement contracts, see Procurement Documents and Procurement Methods.
The CPU offers educational guidance and technical assistance for the CDSS contract templates. If your organization needs support, please don’t hesitate to reach out to us at the email address below.
Contact Information
If you have any questions regarding this subject, please contact the Community Procurement Unit by email at ProcurementCACFP@dss.ca.gov.
Thank you.
Child and Adult Care Food Program Branch
Family Engagement and Empowerment Division
California Department of Social Services
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